Categories
Google How-to

How to Create an Online Powerpoint Presentation With Google Docs

Just think of a situation where you are on a vacation, travelling to a friends place and your boss calls you to create one urgent presentation. Later you realize that, your friend does not have office installed on his machine.  Now when creating a presentation is seriosly a challenge for you, thats where an online office tools comes handy. More Good, you can even present it online, virtually!

You do not need to purchase license to use Online docs. Also. you can very well use it as an economical solution for project discussions and personal projects.

Docs is a free service from Google, which provides you the same functionalities of Word, Excel and PowerPoint  – online. This means, you dont need Office to be installed on your machine. All you need is Internet and just your gmail id (I guess, everyone has it by now.!). Google Docs provides  these following capabilites,

  • Share and Collaborate on office documents online.
  • Create office documents online or upload existing ones (DOC, XLS, ODT, ODS, RTF, CSV, PPT, etc.)
  • Familiar Microsoft Office style interface and features (bold, underline, indent, change the font/number format, change background colors, etc.)
  • Sharing: invite other people to view your documents / spreadsheets / presentations.
  • Collaboration: let others (colleagues, project members, etc.) edit and contribute to your files.
  • Changes History: View by whom and when document was edited, what changes were made, and (if necessary) revert the document to any earlier version.
  • Organize your files by folders, by tags, or both
  • Integarted chat window.
  • Publish and showcase documents on a webpage. and lots more …

Ten Simple Steps to Create a simple Powerpoint Presentation

Step 1: Login with your gmail id, at http://docs.google.com/

Google Docs - Login

Step 2: Once you login, you will have a workspace area to work with your documents, spreadsheets and presentations. Just below the logo, you will find the “Create New” button, when you click on that, you will have all the available options. Select Presentation there.

Google Docs - Select Presentation

Step 3: Now you have an empty presentation being created in your workspace. The look and feel doesnt look like a web application at all!

Google Docs - Creating a Presentation

Step 4: You can goto the Format Menu item and change the presentation Theme or Background. There are lots of templates and themes available!

Google Docs - Choosing Presentation Template and Design

Step 5: As you would do on any desktop office client, you can click on the new slide button, and select the Slide Design.

Google Docs - Choosing Slide Template

Step 6: If you need to insert a drawing, Shape or an Image, You can goto the Insert Menu item and select the same. Once you select image, You have options to select the image as a URL image or even a web upload!

Google Docs - Inserting an Image or Drawing into the presentation

Google Docs - Inserting an Image or Drawing - Choosing Location

Step 7: If you need to insert Tables to your slide deck, you can use the Table Menu item, and select the number of Rows and Colums.

Google Docs - Creating a Table in the PowerPoint Presentation

Step 8: One very cool option, which I like about this Online google docs is the Speaker Notes option,Google Docs - Speaker Note Icon a small window pops up, which enables you to enter the Speaker notes which you wanna mention. Real nice thing!

Google Docs - Speaker Notes in a Presentation

Step 9: You can start the presentation, either by clicking on the ‘View menu -> Start Presentation’ or click the Start Presentation Button.

Google Docs - Starting a Presentation

This will start the presentation of the powerpoint which you just created, You can hit F11 key for full screen mode!

Google Docs - Running or Viewing a Presentation

Step 10: You can now share the presentation through email attachment, give a link to the presentation.. so that one can watch it online in Google Docs and even Embed this presentation to your website too..!

Google Docs - Share the Presentation with others

That completes your first presentation on Google Docs..!

Categories
Google How-to

How to Create a Contact Page or a Survey Feedback Form using Google Docs

Does you job involve collecting surveys and feedbacks? How do you do that? Do you send emails to your team, asking for reviews and manually enter into a sheet? or have a centralized excel sheet and ask everyone to update? – Now let me tell you, thats one sad way of doing., and I reckon.. even you will agree on that!

Now lets come to bloggers/Authors – Most of us have blogs and we all need our readers to connect with us, either for Questions or comments (compliments too..!). For this purpose we use plugins and embed it in our WordPress/Blogspot blogs. Most of the times, you need to create an account in the plugin site and you really are not sure, if the same plugin will work, when you do a blog update. (WordPress has frequent updates!!). Thats the compatiblity crisis!

This is where exactly, Google Docs can help you! Docs is a free service from Google, which provides you the same functionalities of Word, Excel and PowerPoint online. This means, you dont need Office to be installed on your machine. All you need is Internet and just your gmail id (I guess, everyone has it by now.!)

Ten Simple Steps to Create a  Contact Page or a Survey Feedback form

Step 1: Login with your gmail id, at http://docs.google.com/

Google Docs - Login

Step 2: Once you login, you will have a workspace area to work with your documents, spreadsheets and presentations. Just below the logo, you will find the “Create New” button, when you click on that, you will have all the available options. Select Form there.

Google Docs - Select Form

Step 3: This will create a new clean Form Wizard for you. Using this window, you can name your survey/contact page name, quote a description for it. and Start writing questions. You also have a Help text option, here to make your user understand what this field in this form is all about. For eg: Question Title – “Enter Emp id:” , The help text can be – “Enter the number, which you have on your badge :”

Google Docs - Creating a Form

Step 4: The beauty of this forms is that, you have options to choose what type of answer are you expecting from the user. So its not just mere Text boxes. You can have Multiple Choice, Checkboxes, Choosing from list, Scale option, Grid etc.. Once you complete the Question number 1. You can click on the add question box, which you see on the form below to add one more question. A nice cool thing is that, you can make some questions mandatory too.!

Google Docs - Form- Types of Answers Supported

Step 5: Once you have completed all the questions, you can also edit the confirmation message. This is the text which the end user will see after taking the survey. You can add your custom text and company details here!

Google Docs - Form - Modify the Confirmation message

Step 6: You can also choose, how do you want the responses to be shown. whether as a Summary graph or a SpreadSheet. It depends on what your need is! For eg: If you are writing a survey to ask, how many is fine to attend a function? – The summary response works. But, if your questions are more user centric and you need individual thoughts and opinions, Spreadsheet is a better option.

Google Docs - Form - Types of Responses

Step 7: Now, this completes the phase 1 of Designing Form. Now lets drill onto doing some backend activities. A place where you set, a notification alert.. when someone completes a survey (or) when someone asks you something in your Contact page. For this, get back to Workspace, and click open the SpreadSheet which is present in your workarea (This will be of the same name of the Survey form). Goto, Tools  -> Notification Rules

Google Docs - Notification Rules

Step 8: This below dialog gets displayed when you select that. Here you have options to choose whether you wanna’ have a notification rule or not. Select Edit here

Google Docs - Form - Set Notification Rules

Step 9: This is the place where you will setting your notification rules. For example, I have selected for a notification, when someone makes any change to this sheet (which is caused, when he submits the survey). You can choose, whether do you want an instant email or a summary – Daily digest email (not Instant).  I have choosen, right away here.

Google Docs - Notification Rules Options

Step 10: Now you are all set to distribute this survey/contact page form. Click on Email this form, if you want to send this form as an email to all yourt team members. Bloggers and Authors, can select the Embed option. This will give you a HTML script tag, which you need to add it to your contact me page.

Google Docs - Form - Embed in a Website

That’s it..You are all done.! Once when people do submit the comments/surveys/questions, you can see it in the SpreadSheet from the WorkArea. For eg: I have attached my spreadsheet which I get from my Contact Me page. Its Slick..!

Google Docs - Result Page

Well, I am no different!! Even I have used Google Docs for my Contact Me page –  You will know how have I implemented it…., May be you can do it much better way than what I did.!

Categories
Google

Google Buzz – A new way to start conversation about Stuffs which Impresses you!

Whenever we see something really interesting, Most of us like to share. And we predominantly share it online using our Facebook status, Twitter update, Instant Messenger etc.. Google yesterday unvelied, a soooper cool tool called Google Buzz.

Google Buzz LogoBuzz is a brand new way to start conversation about stuff that interests you, while sharing various updates such as photos and videos with your family and friends among others.  Buzz is a part of Gmail, and it uses the friends whom you have already mailed. You automatically follow the people, whom you email and chat the most. When you say something through an update – You can choose whether to make it public to the world, ot share it only among bunch of your friends.

Google Buzz - Choosing Privacy Settings

Buzz goes beyond status messages, you can share images, feeds, play videos inline, flip through images in full screen mode. You can now connect Buzz with Picassa, Flickr, Twitter and Google Reader all in one place!

The best part of the experience being the responses to the post, you get to see all the comments and feedbacks directly on your inbox, so that you do not miss them. You could respond right from the inbox itself to keep the conversation going.

You can check Google Buzz here – http://www.google.com/buzz. Buzz is also available on selected cellphones! – You can check it here from your mobile browser – buzz.google.com

Google is still in the process of rolling it out worldwide! So if you don’t see it in your Gmail account yet, check back soon!

There is a lot of talk happening on Google Buzz already on the Social media sphere, Few of the comments are like,

“Hope, Buzz makes its presence and doesnt go down like the wave”,

“Buzz is nice but costly to move my existing secret contacts over.!”,

“Buzz is for Today, Wave was for tomorrow!”,

“Google was smart to add Buzz to Gmail and integrated all their home apps in it. It might do better than Google Wave for sure.”

“In buzz, I dont like the comments to come to my inbox, its annoying”

Well, Buzz is nice! If you ask me whether is it a replacement for Twitter, and will I stop Tweeting and use Buzz? The answer will be a No. I would love to integrate my Twitter onto Buzz, as my followers are more than my friends in my gmail box. Moreover, Twitter is much rich with its Hash Tags, Search Abilities, “You dont need to follow someone, if they do!”.  Buzz looks powerful, once when people start using it more, we will know the real power of it!

A cool thing about Buzz is that you don’t have to create a new account or profile for this. Most of your friends have a gmail account. So you don’t have to send any friend requests!

I would recommend you to check this Article, which describe the Hands On Review with Google Buzz using an Iphone. You can also have a look at this short video, to understand how Google Buzz works!

Categories
Google Microsoft

Google pulls off its support for Internet Explorer 6 on 1st Mar

Google says that it will drop support of IE 6 for Google Docs on Mar 1. High on the priority list is Internet Explorer 6, but also included are Chrome 3, Firefox 2, and Safari 2 in the future.  Having Chrome 3 on the list is something of a surprise! 

The phasing out support of these older browsers starts on March 1st, 2010 beginning with Google Docs and Site Editor. Later in the year, the support for Gmail and Calendar will be pulled off!

I just received this below email from the Google Apps team, few minutes back! 

Dear Google Apps admin,​ 

In order to continue to improve our products and deliver more sophisticated features and performance, we are harnessing some of the latest improvements in web browser technology.  This includes faster JavaScript processing and new standards like HTML5.  As a result, over the course of 2010, we will be phasing out support for Microsoft Internet Explorer 6.0 as well as other older browsers that are not supported by their own manufacturers. 

We plan to begin phasing out support of these older browsers on the Google Docs suite and the Google Sites editor on March 1, 2010.  After that point, certain functionality within these applications may have higher latency and may not work correctly in these older browsers. Later in 2010, we will start to phase out support for these browsers for Google Mail and Google Calendar. 

Google Apps will continue to support Internet Explorer 7.0 and above, Firefox 3.0 and above, Google Chrome 4.0 and above, and Safari 3.0 and above. 

Starting this week, users on these older browsers will see a message in Google Docs and the Google Sites editor explaining this change and asking them to upgrade their browser.  We will also alert you again closer to March 1 to remind you of this change. 

In 2009, the Google Apps team delivered more than 100 improvements to enhance your product experience.  We are aiming to beat that in 2010 and continue to deliver the best and most innovative collaboration products for businesses. 

Thank you for your continued support! 

Sincerely, 

The Google Apps team 

Categories
Google

Memeo Connect- A Desktop Application for Google Docs

Memeo Connect is a Desktop Application which integrates Google Docs abilities and brings it live on a desktop application. This tool is in pre-order now, and its available for Mac and Windows on Jan 18th, 2010.

Using this tool you can,

Access any files locally from any desktop
Memeo Connect continuously syncs your Google Docs account with your desktop ensuring that you will always have access to your files, especially when you are offline.

Edit your Google Docs files offline
Memeo Connect provides you the ability to edit and sync any Google Docs files using Microsoft Office…it’s the perfect answer when you have to work offline.

Easily and quickly import all your files into Google Docs
Memeo Connect makes it even easier and faster to migrate all your files and folders into Google Docs, even preserving your original folder structure in the process.

Accurate offline viewing
Memeo Connect allows you to simply save all your Google Docs files as PDF files for accurate viewing offline when editing is not a requirement.

Store previous versions of your files, locally
Memeo Connect adds an additional layer of functionality by storing previous versions of your local files, allowing them to be recalled later

You can claim your copy by registering in their website here

Categories
Google Tools

Google Pack – Get free software for Windows 7

Google Pack is the collection of Softwares selected by Google., which are free and ready to use in just a few clicks for Windows 7.

You also get an option to select and de-select the softwares, which you want to install. The pack contains softwares like,

  1. Google Chrome Web BrowserMake browsing the web faster, safer and easier, Search from the address bar itself
  2. Google AppsUse Google email, calendar and document applications; Create, collaborate, communicate and share with friends and family
  3. Picasa Find, edit and share your photos in seconds, Easily remove red eye and fix photos
  4. Spyware Doctor with Anti-VirusProtects your PC with advanced anti-virus detection and removal, Detects and removes spyware, adware, trojans and keyloggers
  5. Mozilla Firefox with Google Toolbar
  6. Google Toolbar for Internet Explorer
  7. RealPlayerPlay popular media formats, organise music and videos
  8. Google DesktopFind all your email, files, web history and more
  9. Adobe ReaderView, print and search PDF files via a redesigned interface
  10. Google EarthZoom from space to street level — tour the world
  11. SkypeMake free voice and video calls to anyone else on Skype

 Download the Google Pack Softwares here!!!

Categories
Best Practices Google Tools

Website Optimization – Want to know what readers are seeing in your website?

Browser Size is a tool from Google Labs, which provides you visualization of browser window sizes for people who visit your website. This is useful for ensuring that important parts of a page’s user interface are visible by a wide audience. Knowing this fact would encourage the designer to move the most important information much higher in the page so it can be seen without scrolling. For example, the “90%” contour means that 90% of people visiting the website have their browser window open to at least this size or larger.

The sizes represented in this contour are client area sizes, not browser window sizes. This means they represent the size of the browser without the title bar, toolbars, status bars, etc., and thus give a true representation of how much content can be seen by a particular segment of the Web-using population.

Check the Browser Size Tool here!!! – http://browsersize.googlelabs.com/

To view your own Web site with this same visualization overlaid on it, simply type its URL into the “Enter URL here” textbox at the top of the window and click Go. As you move the mouse around the window, you will see a transparent rectangle following the mouse pointer. This feature allows you to interact normally with the page you’re examining even though it has a graphical overlay atop it.

You could choose either a Opaque layout map or even set the translucent effect!

Check the Browser Size Tool here!!! – http://browsersize.googlelabs.com/

If you’re interested in learning more about the technical descriptions of Browser Size Tool, check out this post on the Google Code Blog.

Categories
Events Google

Google Apps Deployment Planning Steps and Use-Case Scenarios

Each day, thousands of companies are going Google by switching to Google Apps – a web-based suite of messaging and collaboration applications. It’s all hosted by Google, and designed with security and reliability in mind, saving your company the frustrations and hassles of managing traditional IT solutions yourself.

The Google Apps Deployment team has assisted hundreds of organizations — large and small — make the switch to Google Apps. To ensure that your implementation is a success, they have developed step-by-step tools to guide you through the process, and best practices to make your transition as smooth and easy as possible. Here are some of the resources you can explore when going Google.

Sign up for a Deployment Training Webinar. In this live session, a deployment specialist will walk you through the deployment planning steps and use-cases.

Sesssion 1 – Planning your Google Apps Deployment

Session 2 –  Getting Started on Google Apps

Session 3 –  Technical Overview – Google Apps Directory Sync 

Register for the Deployment Trainings here!!!

Deployment guides, which include creative examples and templates For enterprises, For small/medium businesses and For schools.

The Google Team has also launched two learning sites to jump start your transition to Google Apps: the customizable Google Enterprise Launch Site for large enterprises and the Apps Learning Center for small businesses. You can find out more about these Google site templates in the Enterprise Deployment Site.

To find answers to your technical questions about Google Apps, visit the Administrator Help Center. We also provide overviews and videos for integration and migration tools, including Microsoft Outlook Sync, Google Blackberry Enterprise Server Connector and Lotus Notes Migration.

Visit www.google.com/appsatwork to get more information about the benefits of going Google. If you want to Go Google (Apply for a Google Apps Account) for your company – Click here

Find out how others have switched from Microsoft Exchange or Lotus Notes to Google Apps.

Want a quick summary on Google Apps? Check out these factsheets: Messaging Features [pdf] and Collaboration Features [pdf] .

Courtesy: Official Google Blog

Categories
General Google Microsoft

How to use Google Chrome Browser Extensions on Windows?

Google has always been proactive in making the browser more user-friendly. Extensions are the first step towards this initiative from Google. One important note for the Google team was to make extensions easy to create and maintain, while preserving Google Chrome’s speed and stability (Speed of access being Chrome’s USP).

Extensions on Google Chrome accomplishes all these goals: they are as easy to create as web pages, easy to install, and each extension runs in its own process to avoid crashing or significantly slowing down the browser.

If you’re on a Windows or a Linux machine, you can check out more than 300 extensions in the gallery, including a few cool, useful and cute extensions.

Step 1: Launch your Chrome Browser, and goto the URL https://chrome.google.com/extensions, If you get the below error message, then you will need to install the latest build of Google Chrome from http://www.google.com/landing/chrome/beta/

Cherror

Step 2: Once you install the latest version fo the browser, you can see the website, which lists all the popular extentions available for use.

chrome_extensions

Step 3: Select the Extension you need (In this example, I am choosing the Gmail Notifier)

Gmail_extension

Step 4: Click on Install and Accept the Confirmation

confirm_extension

Gmail_extension_appearsClicking on Install will download the extension and add it to your browser. (You will be able to see the extension, next to the address bar – As this is a Gmail notifier, you will need to login initially to get a track of your mails)

This completes the Installation of the Chrome Extensions.

You can manage the extensions using the Browser Settings Tab:
menu

You will be able to see the list of Extensions which are installed on your browser, you can choose to enable or disable them as per your needs.

 summary

An extension system has been one of the most requested features for Google Chrome. It’s a tribute to Mozilla and the Firefox project that nowadays, users just expect all browsers to have built-in extensibility!!

Users can install and uninstall them quickly without restart, and extensions have a great polished look that fits in with Google Chrome’s minimalist aesthetic. When developers upload an extension it is available to users immediately, with limited restrictions and manual reviews only in a few situations.

Speaking on the Technical Enhancements, Chrome Extensions uses the Google Chrome’s multiprocess architecture to help keep extensions stable and safe. And Chromium’s extensive performance monitoring infrastructure has helped to ensure extensions affect Google Chrome’s speed as little as possible. You can learn more details about the internals of our system in the videos below.

Extensions aren’t quite beta-quality on Mac yet, but you will be able to preview them on a developer channel soon. And if you’re a web developer, you can learn more about writing extensions for Google Chrome on the Chromium blog.