Categories
General Google How-to

How to Export or Copy Contacts from one Gmail account to Another?

We all have multiple email ids and use it for different needs!  Few of us create and moveon to a new email id, just to get rid of the tons of emails from public newsletters and groups which we would have subscribed to earlier! When we create a new email account, we always want our contacts to stay intact. Now copying each contact one by one is really cumbersome and irritating!

Handling with Contacts is always an essential task, You either need this for backup, configure it on your mobile,  or even to import into another account.

Check out this below tip, which explains you on, how you can export and import contacts from multiple email accounts. In this below example, lets do an import from a Gmail account to another!

Step 1: Login to your gmail account, and click on the Contacts tab in the left column tab. This will display you all the contacts you have on your gmail account. Now click on export (which appears on the top right of the contacts window) – As shown below.

Export Contacts

Step 2: This will give you options to export the Contacts,  either as a Google CSV format – if you want to import these contacts to another Google Mail account or as an Outlook CSV format, to import contacts to your MS Outlook.

You also have option to download the contacts in a vCard format for importing into the Apple Address book.

Exporting Contacts from Gmail

Step 3: Now pressing Export button, will generate the CSV file and give you options to download and save this file!

Login to your another gmail account (the new email id, where you want the contacts to be imported) and click on the Contacts tab in the left column tab. This will display you all the existing contacts you have on this gmail account. Now click on Import link (which appears on the top right of the contacts window) – As shown below.

Step 4: Click on the Browse button, and select the downloaded CSV file (from Step 3) and press submit. You can also create a new Group for this contacts. For eg: If you are exporting the contacts from your business or office email account, you can create a group called Office and import all these contacts.

Import Gmail Contacts to another Google Account

Status Importing

Step 5: The contacts would have got uploaded and processed.  You can see a confirmation message which explains you on how many contacts were imported into your new account!

Gmail Contacts Imported Confirmation

That completes the process. Now you have all the contacts in your new email account. Gmail support importing CSV files from Outlook, Outlook Express, Yahoo! Mail, Hotmail, Eudora and few other apps. You also import vCard from apps like Apple Address Book. So whether you’re on the Blackberry Network or on Apple iPhone, importing contacts will be a breeze.

Sometimes, there could be some duplication entries in your existing contacts and the one which you just imported. Check this How-To article which explains you how you can merge these contacts into a single one.

Importing Contacts to your Yahoo email Account

Step 1: Login to your Yahoo email account, and click on Contacts in the left sidebar. (As shown below), You will see a lot of options to import your contacts from.

Importing Contacts on Yahoo

Step 2: Yahoo uses the services of TrueSwitch to validate your other email account and import the contacts automatically. You can select Gmail, enter your credentials and then click on submit to get all your new contacts.

True Switch

If you feel.. doing this can be of a risk, can click on the “A desktop email Program”, and upload the CSV file as shown in the below screenshot.

Import Gmail Contacts to Yahoo Account

That completes this simple How To Tip!

You would also be interested to read How to Merge Duplicate Contacts

Categories
General Google How-to

How to Merge Duplicate Contacts on Gmail?

When you try to import contacts from your other email account or when you sync your mobile contacts with that of your gmail, most of the times you land up having lot of duplicate contacts!

This duplication is really painful and it always troubles you, only when you are in an urgent need. For eg: when you want to contact your friend.. you land up having his Work email and his personal email stored in different contacts.! In this short Tip, lets look at how to fix the same.

Step 1: Login to your gmail account, and click on the Contacts tab in the left column tab. This will display you all the contacts you have on your gmail account. Now click on My Contacts, this will list all the contacts and groups which you have. Also, it gives you an option which says, Do you have any duplicated contacts?- As shown below

Finding Duplicated Contacts on Gmail

Step 2: Click on the Find Duplicates button, this will search for all the contacts in your email account and give you a list of the contacts which are duplicated. Now you can click on the Merge Button. This will merge all the duplicated entries and make it into a single contact.

Merging Duplicate Contacts on Gmail

This completes the short little tip!

You may also be interested in reading this – How to Export or Copy Contacts from one Gmail account to Another?

Categories
Google How-to

How to Create a Contact Page or a Survey Feedback Form using Google Docs

Does you job involve collecting surveys and feedbacks? How do you do that? Do you send emails to your team, asking for reviews and manually enter into a sheet? or have a centralized excel sheet and ask everyone to update? – Now let me tell you, thats one sad way of doing., and I reckon.. even you will agree on that!

Now lets come to bloggers/Authors – Most of us have blogs and we all need our readers to connect with us, either for Questions or comments (compliments too..!). For this purpose we use plugins and embed it in our WordPress/Blogspot blogs. Most of the times, you need to create an account in the plugin site and you really are not sure, if the same plugin will work, when you do a blog update. (WordPress has frequent updates!!). Thats the compatiblity crisis!

This is where exactly, Google Docs can help you! Docs is a free service from Google, which provides you the same functionalities of Word, Excel and PowerPoint online. This means, you dont need Office to be installed on your machine. All you need is Internet and just your gmail id (I guess, everyone has it by now.!)

Ten Simple Steps to Create a  Contact Page or a Survey Feedback form

Step 1: Login with your gmail id, at http://docs.google.com/

Google Docs - Login

Step 2: Once you login, you will have a workspace area to work with your documents, spreadsheets and presentations. Just below the logo, you will find the “Create New” button, when you click on that, you will have all the available options. Select Form there.

Google Docs - Select Form

Step 3: This will create a new clean Form Wizard for you. Using this window, you can name your survey/contact page name, quote a description for it. and Start writing questions. You also have a Help text option, here to make your user understand what this field in this form is all about. For eg: Question Title – “Enter Emp id:” , The help text can be – “Enter the number, which you have on your badge :”

Google Docs - Creating a Form

Step 4: The beauty of this forms is that, you have options to choose what type of answer are you expecting from the user. So its not just mere Text boxes. You can have Multiple Choice, Checkboxes, Choosing from list, Scale option, Grid etc.. Once you complete the Question number 1. You can click on the add question box, which you see on the form below to add one more question. A nice cool thing is that, you can make some questions mandatory too.!

Google Docs - Form- Types of Answers Supported

Step 5: Once you have completed all the questions, you can also edit the confirmation message. This is the text which the end user will see after taking the survey. You can add your custom text and company details here!

Google Docs - Form - Modify the Confirmation message

Step 6: You can also choose, how do you want the responses to be shown. whether as a Summary graph or a SpreadSheet. It depends on what your need is! For eg: If you are writing a survey to ask, how many is fine to attend a function? – The summary response works. But, if your questions are more user centric and you need individual thoughts and opinions, Spreadsheet is a better option.

Google Docs - Form - Types of Responses

Step 7: Now, this completes the phase 1 of Designing Form. Now lets drill onto doing some backend activities. A place where you set, a notification alert.. when someone completes a survey (or) when someone asks you something in your Contact page. For this, get back to Workspace, and click open the SpreadSheet which is present in your workarea (This will be of the same name of the Survey form). Goto, Tools  -> Notification Rules

Google Docs - Notification Rules

Step 8: This below dialog gets displayed when you select that. Here you have options to choose whether you wanna’ have a notification rule or not. Select Edit here

Google Docs - Form - Set Notification Rules

Step 9: This is the place where you will setting your notification rules. For example, I have selected for a notification, when someone makes any change to this sheet (which is caused, when he submits the survey). You can choose, whether do you want an instant email or a summary – Daily digest email (not Instant).  I have choosen, right away here.

Google Docs - Notification Rules Options

Step 10: Now you are all set to distribute this survey/contact page form. Click on Email this form, if you want to send this form as an email to all yourt team members. Bloggers and Authors, can select the Embed option. This will give you a HTML script tag, which you need to add it to your contact me page.

Google Docs - Form - Embed in a Website

That’s it..You are all done.! Once when people do submit the comments/surveys/questions, you can see it in the SpreadSheet from the WorkArea. For eg: I have attached my spreadsheet which I get from my Contact Me page. Its Slick..!

Google Docs - Result Page

Well, I am no different!! Even I have used Google Docs for my Contact Me page –  You will know how have I implemented it…., May be you can do it much better way than what I did.!