Simplifying the login process can add an extra layer of security to your business’s password infrastructure by reducing the likelihood of a serious error, as well as streamlining the entire process. Many businesses use SSO to great success, but if you’re not sure how it works, you’ve come to the right place.
Here, we’ll cover what SSO is, how it works, and some of the benefits it can offer your business. Take control of your business’s passwords and your password practices by using SSO in combination with a password manager for teams.
What Is SSO, Anyway?
Single sign-on is a login method that allows a user to access several network destinations with only one set of login credentials. One username, one password. This allows businesses to streamline their login processes. For example, if your employees go through multiple login processes during the day to access company sites, servers, etc., you can use an SSO to allow for just one login, saving time.
Why Businesses Are Using SSO
Businesses all over the country are benefitting from the incredible benefits of using SSO. Form streamlining their work productivity to reducing errors and more, let’s look closer at some of the reasons businesses are using this method.
Lower Chance of Error: Using just one login process can prevent grievous errors from occurring on the part of users trying to sign on. These errors can compromise passwords, productivity, and more.
Reduced Password Fatigue: It is very difficult to remember dozens of passwords or even just a handful of passwords. Using an SSO removes this password fatigue; you’ll only need to remember one set of login credentials.
Greater Security: It would seem like having only one username/password would be less secure, but on the contrary, SSO can increase security. You can secure your credentials with two-step authentication methods and MFA.
While SSO is secure, it still presents some challenges. Don’t make the mistake of thinking that an SSO solution can completely secure your passwords. Using a password manager and other tools to help boost security can prevent a disaster.
Reduced Need For Help Desk/Tech Support: One of the most common complaints to tech support/help desks is that a user has forgotten one or more passwords. By utilizing SSO, there’s only one set of credentials to remember, thus reducing the workload of your help desk and saving you money.
Speed: In some cases, a faster login process is a necessity. Hospitals and military installations may require an SSO to log in as quickly as possible in life or death situations or emergencies.
Keeping an eye on what sites your employees are accessing, apps they’re using, or content they’re downloading at work can help you identify potential threats, slacking off, and unauthorized downloads. SSO can be easily traced within your company’s network, so you’ll always be able to see who’s accessing what and when.
Global and local compliance rules are what keep your employees productive and your network secure. Be sure to enforce the rules you’ve set; if you discover a breach or unauthorized access, letting it slide could mean compromising your entire network!
Bad Password Habits
Once you’ve signed up for your 10th app or website, you’re exhausted. You don’t want to have to create any more unique passwords. This is where most users slack off, resorting to familiar numbers/letters/personal information in their passwords. Bad password habits don’t just affect one employee; they can jeopardize an entire organization.
In combination with your SSO services, it’s a good idea to begin teaching employees (and yourself) good password habits. A good password is complex, contains no familiar phrases or number combinations, and absolutely no personal or company information. Yes, that means birthdays. And anniversaries. And addresses. And the last four digits of your phone number. And your spouse’s birthday.
You’d be amazed by how many people practice poor password habits, especially with password management. Creating a good password can mean the difference between a system-wide threat and a localized one.
Take careful measure of the passwords you’re currently using. If you’re switching to an SSO solution, you’ll need to come up with a master password. Follow these guidelines:
- At least 11-13 characters long
- Contain numbers, upper and lowercase letters, symbols
- No consecutive upper or lowercase letters
- No repeat characters
- No personal information of any kind
- No familiar phrases
Following these guidelines will help you create a strong password that isn’t easily hacked or phished.
The Bottom Line
Password security, especially in business, should absolutely be taken seriously. A compromised password can bring about financial ruin and woe, as well as jeopardize customer or employee/company information. Take careful steps to create better passwords, and use a password manager and SSO solution to provide extra security and management for your new passwords. Never use the same password twice!