5 Ways to Increase Productivity for Teams


Increasing your team’s productivity is a priority for any business. The more you can get done in a day, the better, and eliminating distractions, improving team focus, and providing the right tools for the job are just small steps to making that happen. 

The truth is, your team is only as focused as you are. You’ve got to set the example! In this short guide, we’ll cover some of the most important aspects of a productive team and how to increase productivity to levels you’ve never seen before. 

We’ll cover everything from setting a good example to improving your team’s focus with simple tools. Keep reading to learn how to kick your team into overdrive! 

1. Set The Example

As a team leader, it’s up to you to set the example for your team members. If you’re constantly slacking off, letting distractions get the better of you, or spending your time avoiding important tasks, your team members are going to follow suit. Remember that being a leader means showing the team what the right thing to do is. 

If you find yourself getting distracted or slacking off, you’ll want to address it as soon as possible. What are your main distractions? What time of day do you find yourself slacking the most? Some people can’t function in the morning without coffee, and others putter out after lunchtime. Pay close attention to your hindrances so you can address them and set a better example for your team members.

If you find yourself zoning out during meetings, you can try to host online meetings instead. These help reduce distractions and prevent the need to meet in person in a stuffy room with no A/C. 

2. Reduce Office Distractions

Distractions are truly the bane of productivity. Everything from office gossip to browsing the web to using smartphones in the work area can cause your team’s productivity and focus to plummet. You’d be amazed by how easily a tired or burnt-out employee can become distracted from their work! 

The first step to reducing distractions is identifying which ones are the most impactful. You could implement a “no phones” policy if you find your employees constantly using their phones in the work area. Not only is this distracting, but if you work around heavy machinery, it could potentially be dangerous for someone to pay attention to their phone instead of their surroundings. 

If you need to reduce non-work-related web browsing, you can always purchase a web blocker app to block websites and keep employees focused on their tasks.  

3. Set Clear Goals and Expectations

It’s not easy for a team to be productive when goals and expectations aren’t clearly defined. If your team doesn’t know what you expect from them, how can they deliver? It’s important to remind team members of deadlines, goals, and what you expect from them on a daily basis. If you’ve got a deadline coming up, be sure to send out a reminder in email format or in person. 

This goes for expectations, too. If you expect your team to stay off their phones during the day, make sure they understand that. A good leader sets strong expectations and gently reinforces them throughout the workweek, and follows those expectations themselves to set the example. 

Setting up a goal calendar for individual team members and the team as a whole is a great way to remind everyone what this week’s or month’s goals are and how you’ll reach them. 

4. Communicate, Communicate, Communicate 

The foundation of any successful relationship or team is communication. Good communication can literally transform your team into a powerhouse of focus and productivity. Why? Because if your team doesn’t know what you want from them, what you expect, and how you want them to reach their goals, they’re going to find their own way; which isn’t always aligned with company values, your vision, or the right way to get things done. 

Good communication starts with talking to your team members face to face. You’d be amazed at how many team leaders only communicate via digital means at work! Make a habit of interacting with your team face to face. Communication is about 75% body language, so it’s best to have some in-person time with team members on a daily basis. 

5. Make Sure Your Team Has The Right Tools 

Imagine expecting a mechanic to fix a vehicle without a wrench. Or a carpenter to build a wooden chair without a hammer, nails, or file. It wouldn’t go over too well, would it? Likewise, your team requires industry-specific tools to get the job done. It’s your responsibility to ensure they’ve got those tools at their disposal to ensure a job well done. 

There are also team and project management tools available online that can help increase your team’s overall productivity. You’ll be able to communicate directly within the app, assign tasks, track progress, and much more with these practical and helpful programs. 

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